Important Event Information
Flight Arrangements: Frosch Travel
If you requested assistance booking your flights to and from Kansas City (MCI), your flight confirmation was emailed to you in late May/early June from Frosch Travel. If you have questions prior to your departure, please contact a Frosch representative: firstname.lastname@example.org, during 8:30 a.m.-5:30 p.m. CDT business hours at 1.844.528.4687, and outside of business hours call 1.866.376.7241 and provide the access code SABRE 3LRB. If your flight has been cancelled, please call the airline directly or proceed to the airline customer service desk to reschedule your flight.
Ground Transportation: 5 Guys Transportation Service
Arrival Flights: If you are flying to Kansas City, your flight itinerary has been shared with 5 Guys Transportation. Their staff has created a pick-up schedule for all arrival flights. They will monitor flights for delays and cancellations and adjust the schedule accordingly. A 5 Guys Transportation member will be at baggage claim with a Verdesian sign. They will escort you to the shuttle. The hotel is approximately 30 minutes from the airport.
If you have any flight changes or have trouble finding the meet up location, you can contact them at 816-891-9999.
Departing Flights: 5 Guy Transportation will pick you up from the Loews Hotel on Friday, July 14 at the time noted on your departure notice you’ll receive at the Verdesian check-in table upon arrival. If you are departing a different day between July 15-16 and are lodging at the Loews Hotel, the same transportation service will transport you to the airport at the time included on your departure notice.
If you have any flight changes where you need to reschedule your pick up time, you can contact them at 816-891-9999.
Event Transportation: A transportation service will transport you to and from the Amazing Race on Thursday and a shuttle will be available to take you to and from the closing ceremony Thursday evening at the following times, 5:00-6:30 p.m. and 8:00-9:30 p.m.
Loews Hotel Parking
Hotel self-parking will be covered by Verdesian for retail partners who noted they would be driving their vehicle in the registration form. Your provided room key will allow you to enter and exit the garage.
Hotel Check-In: Loews Hotel (1515 Wyandotte St, Kansas City, MO 64108)
Please check-in at the hotel registration desk when you arrive. A reservation has been made in your name for the dates designated in your registration. Verdesian will cover the nightly fee and taxes for the event dates. Your credit card will be requested at the time of check-in and will only be used for incidentals during your stay. The check-in time is 4:00 p.m. and check-out is 11:00 a.m.
A Verdesian check-in table will be setup in the foyer outside Neptune C which is located on the hotel registration level. Please check in there Wednesday 2:00-5:00 p.m. to receive a welcome bag with materials for the V.I.P. Summit. We ask that all attendees check-in prior to the kick-off event.
Below is the V.I.P. Summit agenda. There will also be an over-sized agenda by the hotel main entry/exit doors and one included in your welcome bag.
Wednesday, July 12
All Day: Arrivals in Kansas City (transport by 5 Guys Transportation)
2:00-5:00 p.m.: Check-in at Verdesian Table
5:00-9:00 p.m.: Amazing Race Kick-off Event, Loews Event Lawn (weather back-up Neptune D/E Room)
5:00-6:00 p.m.: Reception
6:00-7:30 p.m.: Dinner
Thursday, July 13
6:50-7:45 a.m.: Breakfast, Neptune D & E
8:00 a.m.: Buses Depart for Amazing Race, Loews Lobby Pick-up
8:30 a.m.: Amazing Race Start
4:30 p.m.: Buses Depart for Lowes Hotel
5:30-8:30 p.m.: Amazing Race Wrap-up Event, No Other Pub (1370 Grand Boulevard)
5:00-6:30 p.m.: Shuttle to No Other Pub, Loews Lobby Pick-up
8:00-9:30 p.m.: Shuttle to Loews Hotel
Friday, July 14
All Day: Departures (transport by 5 Guys Transportation)
Please download the Scavify app from the App Store or Google Play Store prior to your arrival in Kansas City. Please do not create a username at this time. You will be given additional direction about how we will use this app during Thursday morning’s breakfast
The attire is casual. The average daytime temperature in July in Kansas City is 87 degrees with 67% relative humidity. Be sure to pack accordingly with athletic shoes and sunglasses for Thursday’s activities. You will receive a t-shirt you can wear on Thursday.
If your travel schedule allows you to explore Kansas City prior to or after the V.I.P. Summit, the KC Streetcar is available to you to explore the downtown area and is free of charge. Here is a link to the path it travels.
The cancellation deadline was May 30th. Any cancellation made after this date will incur a $1,000 cancellation fee.
Please contact us at VIPDealer@vlsci.com if you have any additional questions. We are looking forward to seeing you in a few weeks!
Terri Bryant Lindsey Robinson
Director, Partner Engagement Marketing Operations Manager